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Minutes



Board meetings are open to the public. For more information contact Hossein Fassa at 914-631-1048.

Minutes of AYSO Regional Board Meeting 6/1/06, held at the home of John Maltby
  • 1. Welcome.
  • 2. Board Changes: Jill Treutler resigned
  • 3. Spring 2006
    - put goals back after the games
    - parent info evening June 6, 7:30pm + pick up trophies
    - move goals back 6/24, 8am Pennybridge
    - balanced teams (involve division coordinators; evaluations)
  • 4. Registration
    - 504 registered
  • 5. Fall 2006
    - 9/4 labor day; 9/5 area meeting; 9/6 Coaches' Meeting
    - Games: 9/10, 9/17, 10/8 (Columbus weekend), 10/15, 10/22, 10/29, 11/5, 11/12 (Not on 9/23 Rosh Hashanah; 10/1 Yom Kippur)
  • 6. Training
    - August Supercamp
    - Section Meeting Rye February 2-4 2007
    - academy - postponed again
    - coach trainers
  • 7. Extra program (Ricardo Gonzales)
  • 8. NAGM
    - Bill Hummell - National Board of Directors
    - President’s Award: RC-Peter van der Heijden, Region 3-T-220 Commissioner
  • 9. National Games 7/11-7/16 2006 Chicago - U14B team (Anthony Scarpati + Jim Huvane)
  • 10. Soccer Camp August 7-11 '06
  • 11. Referee program
  • 12. Finances (Lindon)
    - telephone number (914-332-8456)
  • 13. Future events
    - intra-regional soccerfest (by division)?
  • 14. Open Discussion
  • 15. Next Board Meeting: July?

    Minutes of AYSO Regional Board Meeting 4/18/06, held at the home of John Maltby
    Attending: Hossein Fassa, John Maltby, Ricardo Gonzalez, Lindon Alexander, Paul Rode, Debra Horvath, Savvas Kyriakidis, Bruce Campbell, Helen Carlson, Phil Vachon, Gary van der Meer, Kathleen O'Connell, Katharine Swibold, Pasquale Cusanelli, Peter van der Heijden.
  • 1. Welcome. 5th Board Meeting 2005/2006 season, 2nd in 2006
  • 2. Board Changes
  • 3. Spring Season 2005
    - move goals back 4/1, 8am WI Lower
    - balanced teams (involve division coordinators? Evaluations + trophies)
  • 4. Field Issues
    - U8 on 5/25: 2x @ WI Lower instead of Kenny Field @ Marymount?
  • 5. Registration 700 registered, 60 teams
    - April 29 (WI) & May 13, 2006 (SHHS) 11-2
    - signs, uniforms, volunteers
    - eAYSO computers? (Phil Vachon)
    - parent info evening June 6, 7:30pm
  • 6. Training
    - Section Meeting Rye 2007
  • 7. Extra program (Ricardo Gonzales)
  • 8. National Games 7/11-7/16 2006 Chicago - U14B team (Anthony Scarpati + Jim Huvane)
    9. AYSO Academy + coach trainers
    - academy - postponed again
    - coach trainers - starting week 2
  • 10. Soccer Camp August 7-11 '06
  • 11. Finances (Lindon)
    - telephone number (914-332-8456)
  • 12. Future events
    - regional/area CAP meeting (Jim Huvane)?
    - intra-regional soccerfest (by division)?
  • 13. Open Discussion
  • 14. The next Board meeting will be held Thursday June 1, 7:30pm.

    Minutes of AYSO Regional Board Meeting 3/15/06, held at the home of John Maltby
    Attending: Hossein Fassa, John Maltby, Ricardo Gonzalez, Lindon Alexander, Paul Rode, Debra Horvath, Savvas Kyriakidis, Bruce Campbell, Helen Carlson, Phil Vachon, Gary van der Meer, Kathleen O'Connell, Katharine Swibold, Pasquale Cusanelli, Peter van der Heijden.
  • 1. Welcome. 4th Board Meeting 2005/2006 season, 1st in 2006
  • 2. Board Changes
  • 3. Spring Season 2005
    - (area scheduling meeting 3/21) Coaches' Meeting Tuesday 3/28 (Yearbooks) 1st Baptist Church
    - move goals back 4/1, 8am WI Lower
    - 4/1 possibly first practice; 4/9, (skip 4/16 Easter), 4/23, 4/30, 5/7, (skip 5/14 Mother's Day), 5/21, (skip 5/28 Memorial Day), 6/4, 6/11 (Father's Day) and 6/18.
    - balanced teams (involve division coordinators?)
  • 4. Field Issues
    - Peabody is out for the Spring: Kenny Field @ Marymount - 2x U8; Pocantico - 1x U8
    - Turf field - feasibility study
  • 5. Registration 680 registered, 64 teams
    - April 29 (WI) & May 13, 2006 (SHHS) 11-2
    - eAYSO computers (Phil Vachon) Budget approved, we're going ahead
    - new fee structure ($10 raise + higher late fee to force people to sign up early; purpose: easier for scheduling, build reserve rather than tap into it, more equipment, continue paid coach trainers, more volunteers to section meeting + NAGM): $85 for the first child, $65 for additional children till 5/31; $110 and $90 till 6/30; $135 and $105 afterwards. $60 for Spring only. Scholarships remain; change wording to "financial aid available if needed".
    - new signs needed
  • 6. Training
    - Section Meeting 2/24-26/06 Orlando, FL; Rye 2007
    - 3/17 coach supercamp - Safe Haven; 3/18 U6-intermediate at Maryknoll, Ossining
    - 3/23 "Laws of the Game" class for coaches (Bruce/Paul/Tony) - Christ Church
    - 3/25 management supercamp: BASIC, Registrar, Safety Director - Hastings
    - 4/7 referee supercamp - Safe Haven; 4/8 ref courses senior center Tarrytown (1 ref per team!)
  • 7. Extra program (Ricardo Gonzales)
    - games 4/15, 4/22, 4/29, 5/6, 5/20, 6/3 & 6/10. Dobbs Ferry tournament May 13; Wiz of Oss June 17.
  • 8. National Games 7/11-7/16 2006 Chicago - U14B team (Anthony Scarpati + Jim Huvane)
  • 9. AYSO Academy + coach trainers
    - academy - postponed again
    - coach trainers - to be continued, starting week 2 (4/23, 4/30, 5/7, 5/21, 6/4, 6/11 and 6/18)
  • 10. Soccer Camp August 7-11 '06
  • 11. Finances (Lindon)
    - telephone number (914-332-8456)
  • 12. Future events
    - regional/area CAP meeting (Jim Huvane)?
    - intra-regional soccerfest (by division)?
  • 13. Open Discussion - reach out to hispanic players
    - "Metrostars" are now "New York Red Bull"
  • 14. Next Board Meetings Tuesday April 18, 7:30pm

    Minutes of AYSO Regional Board Meeting 12/01/05, held at the home of John Maltby
    Attending: Hossein Fassa, John Maltby, Ricardo Gonzalez, Lindon Alexander, Paul Rode, Debra Horvath, Savvas Kyriakidis, Bruce Campbell, Helen Carlson, Phil Vachon, Peter van der Heijden.
  • 1. Welcome. 3rd Board Meeting 2005/2006 season
  • 2. Board Changes John Maltby Assistant Regional Commissioner; Savvas Kyriakidis Assistant Extra Program Coordinator; Phil Vachon Registration Tech Czar; Kemi Pogue missing in action.
  • 3. Fall Season 2005
    - balanced teams (involve division coordinators)
    - move goals back 12/3, 8am WI Lower
  • 4. Extra program (Ricardo Gonzales) - working on better organization
  • 5. National Games 7/11-7/16 2006 Chicago - U14B team
  • 6. Registration 680 registered, 64 teams
    - April 29 WI Cafeteria & May 13 SHHS Cafetreia (Spring Showcase), 2006
    - eAYSO computers? (Phil Vachon to work on proposal)
    - proposed new fee structure accepted ($10 raise (first raise in at least 5 years) + higher late fee to force people to sign up early; purpose: easier for scheduling, build reserve rather than tap into it, more equipment, continue paid coach trainers, be placed on a team, more volunteers to section meeting + NAGM): $85 for the first child, $65 for additional children till 5/31; $110 and $90 till 6/30; $135 and $105 afterwards; $60 for Spring only. Scholarships remain.
  • 7. Spring Season 2005
    - dates (decided at area meeting 12/6): 4/9, skip 4/16 (Easter), 4/23, 4/30, 5/7, skip 5/14 (Mother's Day), 5/21, skip 5/28 (Memorial Day, NAGM weekend), 6/4, 6/11 6/18.
    - Coaches' Meeting Thursday 3/16?
  • 8. Training
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul/Tony) 3/23?
    - recruiting adult referees (regional referee class?) 3/25? - wait for area supercamp dates
    - Section Meeting 2/24-26/06 Coronado Springs Resort, Disney's Animal Kingdom, Orlando, FL; region will pay $125 registration fee
  • 9. AYSO Academy + coach trainers
    - academy - postponed again
    - coach trainers - to be continued, starting week 2
  • 10. Soccer Camp August 7-11 '06
  • 11. Finances (Lindon)
    - telephone number (914-332-8456) only weather info
  • 12. Field Issues
    - We'll try to move the WI Lower games to the Highschool; the Peabody games to WI Lower and get a U10 Field at Fordham for the Spring (Peabody will be closed).
    - An Athletic Facilities group has been formed, and approved by the school board, with local reps from sports organizations, school, rec. departments etc., to study the feasibility of 2 artificial turf fields (at SHHS and WI Lower), under the Foundation's umbrella.
  • 13. Coaches' dinner 2/4/06
  • 14. Future events
    - regional/area CAP meeting (Jim Huvane)
    - intra-regional soccerfest (by division)
  • 15. Open Discussion
  • 16. Next Board Meeting Thursday March 2, 7:30pm

    Minutes of AYSO Regional Board Meeting 10/20/05, held at the home of Kathleen O'Connell
    Attending: Hossein Fassa, Ricardo Gonzalez, David Plotkin, Ben Sands, John Sampaio, Lindon Alexander, Rachel Gumina, Gary van der Meer, Katharine Swibold, Kathleen O'Connell, Jill Treutler, Pasquale Cusanelli, Charies Salazar, Peter van der Heijden.
  • 1. Welcome. 2nd Board Meeting 2005/2006 season
  • 2. Board Changes Helen Carlson current CVPA and registrar in training; Katharine Swibold Camp Coordinator & Management Administrator; Pasquale Cusanelli U8 Coordinator; Charries Salazar Fundraising Chair.
  • 3. Fall Season 2005
    - 9 games 9/11, 9/18, 9/25, 10/2, 10/16 (rained out), 10/23, 10/30, 11/6, 11/13 (Columbus Day off)
    - photo day 10/22 + 10/23
    - balanced teams - involve division coordinators? Next meeting more extensive discussion.
    - move goals back 11/26, 8am WI Lower
  • 4. Extra program (Ricardo Gonzales) There will be an separate meeting in the Winter after the last game
  • 5. National Games 7/11-7/16 2006 Chicago - U14B team will start practice in the Spring
  • 6. Registration 680 registered, 64 teams
    - probably April 29 & May 13, 2006
    - increase fees, especially for late registration (next meeting)
    - eAYSO computer lab? Ideas next meeting.
    - Keep uniforms different color per team (even when it's harder for balancing)
  • 7. Training
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul/Tony)
    - recruiting adult referees (regional referee class?)
    - WAAL, Westchester AYSO Amateur League; adult soccer
    - Section Meeting 2/24-26, 2006 Coronado Springs Resort, Disney's Animal Kingdom
  • 8. AYSO Academy + coach trainers
    - academy - postponed again
    - coach trainers - continued starting week 2
  • 9. Soccer Camp Katharine will take the lead one more year. If construction does not interfere, August 14-18. Decision next meeting. Important for skill building. Dinner diferent format (too expensive).
  • 10. Finances (Lindon)
    - change telephone to virtual number (for weather/cancellation only; not anymore to leave messages) 50 calls per month?
  • 11. Field Issues
    - Peabody (reseeding) and Losee (baseball) out for Spring 2006. Other fields? Next meeting.
  • 12. Coaches' dinner 2/4/06?
  • 13. Future events
    - regional/area CAP meeting (Jim Huvane)
    - intra-regional soccerfest (by division)
  • 14. Open Discussion
    - Tell coaches again about registration forms, accident report (on safe haven page) and first aid kit
  • 15. Next Board Meeting Tuesday November 29, 7:30pm

    Minutes of AYSO Regional Board Meeting 9/1/05, held at the home of John Maltby's
    Attending: Hossein Fassa, John Maltby, Debra Horvath, Paul Rode, Ricardo Gonzalez, David Plotkin, Helen Carlson, Ben Sands, John Sampaio, Jim Huvane, Lindon Alexander, Rachel Gumina, Manny Fernandez, Bruce Campbell, Gary van der Meer, Peter van der Heijden.
  • 1. Welcome. 1st Board Meeting 2005/2006 season
  • 2. Board Changes Manny Fernandez = Assistant Referee Administrator; Rachel Gumina board member at large. Jeanne Cappiello (assistant camp coordinator) moved. Fundraising Chair is vacant.
  • 3. Fall Season 2005
    - bring goals back Saturday 9/3 at 8am at WI lower
    - contents coaches bags + uniforms in house; bagging on Sunday 9/4 1 pm
    - equipment: goals/nets inventoried & ordered; keys; line paint
    - field issues: Losee is clean and can be used for U10 games; Peabody may be an issue due to school teams playing there some Saturdays and reseeding later this year). Hossein + Peter to meet with SHHS new athletic director
    - Area schedule meeting Tuesday 9/6
    - Coaches' meeting Wednesday 9/7 7:30pm Senior Center
    - board members at fields Saturday 9/10 (rosters, schedules (practice + 1st game), coach contact info)
    - 9 games 9/11, 9/18, 9/25, 10/2, 10/16, 10/23, 10/30, 11/6, 11/13 (Columbus Day off)
    - U5 - jamboree style, 1 boys team, 1 girls team
    - photo day 10/22 + 10/23
  • 4. Extra program (Ricardo Gonzales) still looking for coaches and adult refs
  • 5. National Games 7/11-7/16 2006 Chicago - one U14B team
  • 6. Registration 639 registered, 60 teams
  • 7. Training
    - Safe Haven Coaches & Referee - Thursday 9/8 7:30-9:30pm YMCA
    - U6, U8, U10 Coaches - Saturday 9/10 1pm WI
    - Referee Safe Haven - Friday 9/9 - 8-10pm, Ossining Community Center (not required is you have Coach Safe Haven)
    - Regional Referee (for U10 and below) - Saturday 9/10- 8:30am-5pm, Ossining Community Center
    - Intermediate Referee (for currently certified Regional Referees) - Saturday 9/17 - 8:30am-5:30pm in Ossining
    - Advanced Referee (for currently certified Intermediate Referees) - Friday 9/16 - 7:30-10pm and Saturday 9/17, 8:30am-5pm in Ossining
    - date to be set for "Laws of the Game" class for coaches (Bruce/Paul/Tony)
    - recruiting adult referees
    - WAAL, Westchester AYSO Amateur League; Adult soccer
  • 8. AYSO Academy + coach trainers
    - academy - postponed again
    - coach trainers - to be continued, starting + scheduled week 2 (unless it rains)
  • 9. Soccer Camp report (August 8-12). Great success again. We will continue with NOGA since they have a local, office, but they need to improve administratively. Katherine may return.
  • 10. Finances (Lindon) Okay.
  • 11. Future events
    - regional/area CAP meeting (Jim Huvane)
    - intra-regional soccerfest (by division)
  • 12. Open Discussion
    - Sideline Etiquette
    - think about how to computerize next years' registration (we can work off-line)
    - raise registration price after 8/1
    - get more VIP buddies

    Minutes of AYSO Regional Board Meeting 6/7/05, combined with parent info evening at Tarrytown Senior Center
    Attending: Hossein Fassa, John Maltby, Debra Horvath, Jordan Becker, Jill Treutler, Paul Rode, John Sampaio, Ricardo Gonzalez, David Plotkin, Kemi Pogue, Peter van der Heijden.
  • 1. Welcome. 9th Board Meeting 2004/2005 season, 3rd in 2005; combined with successful parent info evening (7:30-9pm) and pickup of trophies for coaches at Tarrytown Senior Center
  • 2. Board Changes: Jim Leeper retired (for now), Assistant Registrar = Kemi Pogue and John Sampaio, Fields Coordinator = Gary van der Meer, CVPA (Child & Volunteer Protection Advocate) = Helen Carlson, Extra Program Coordinator = Ricardo Gonzalez, Assistant Extra Program Coordinator = David Plotkin. - Fundraising Chair and Assistant Referee Administrator, are vacant
  • 3. Spring Season 2005 - last core program game 6/12 (Wiz of Oss 6/18 + 6/19) - Goals/nets to be inventoried & assessed; keys/chains; line paint? During summer - no evaluation, no trophies (most picked this evening) - put away goals (Saturday 6/18 at 8am; rent truck?)
  • 4. Extra program Jim Leeper retired (for now), Extra Program Coordinator = Ricardo Gonzalez, Assistant Extra Program Coordinator = David Plotkin.
  • 5. Registration 2005-2006 season 506 kids registered + entered sofar, more coming daily
  • 6. Soccer Camp - August 8-12. If cooperation with Nogo goes south, we'll join AYSO soccer camps next year
  • 7. AYSO Academy + coach trainers - academy - postpone till Fall - coach trainers - to be continued was opinion most coaches - U5 - jamboree style with master coach team; meeting this summer with coach team - U6 - select 1 time slot, rather than rotating spot
  • 8. Finances (Lindon)
  • 9. Training - Prlininary dates: 8/5 - 8/7 coach supercamp; management + referee supercamp probably in September - certification levels coaches/referees/management to be checked - in house clinics September? - proposal for "Laws of the Game" class for coaches (Bruce/Paul/Tony) requested by several coaches (yes, you can score directly fro kick-off) - recruiting adult referees (area ref meeting to be organized?)
  • 10. Future events - regional/area CAP meeting (Jim Huvane) - intra-regional soccerfest (by division)
  • 11. Open Discussion
  • 12. Next Board Meeting Thursday August 25, 7:30pm

    Minutes of AYSO Regional Board Meeting 4/26/05
    Held at the home of Kathleen O'Connell.
    Attending: Hossein Fassa, John Maltby, Debra Horvath, Lindon Alexander, Jill Treutler, Jordan Becker, Jim Huvane, Jim Leeper, Ricardo Gonzalez, David Plotkin, Ben Sands, Kathleen O'Connell and Peter van der Heijden.
  • 1. Welcome. 8th Board Meeting 2004/2005 season, 2nd one in 2005
  • 2. Board Changes
    - Assistant Registrar, CVPA (Child & Volunteer Protection Advocate), Assistant Fields Coordinator, Assistant Referee Administrator, and Fundraising Chair are vacant.
    - Which board members did not get a Board Fleece yet?
    3. Spring Season 2005
    - Game #1 4/3; 4/10; 4/17; 5/1; 5/15; 5/22; 6/5; 6/12
    - new equipment needed? Goals/nets to be inventoried & assessed; keys; line paint?
    - if all evaluations are received, everyone will get trophies (e-mail form to division coordinators)
    4. Extra program - coaches: submit game reports! Next year same uniform (more smaller sizes)
    5. Registration 2005-2006 season
    - feedback yearbook positive; handbook ready 4/30 in english & spanish
    - April 30 WI cafeteria (Baseball photo day 12-5pm); May 14 SHHS Cafeteria (Spring Showcase)
    - fees the same (next year add $5?)
    - volunteers (that day & data entry)
    - parent info evening Tuesday June 7 (new coaches/refs) at Senior Center
    6. Soccer Camp - August 8-12
    7. NAGM, memorial day weekend in Hawaii
    8. AYSO Academy + coach trainers
    - academy - postpone till better organized
    - coach trainers - scheduled for all teams (evaluation to see if we continue)
    9. Finances (Lindon) & Fundraising
    10. Training
    - Coaches game 5/7, WI 3-5pm
    - certification levels coaches/referees/management
    - Tarrytown Spring coach clinic? (Bruce)
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul/Tony)
    - recruiting adult referees
    11. Future events
    - U5/U6 coaches set practice time? U5 different uniforms? U5 jamboree? Questionnaire to coaches.
    - regional/area CAP meeting (Jim Huvane)
    - intra-regional soccerfest (by division)
    12. Open Discussion
    - Division coordinators to e-mail coaches reminder to put away goals
    - next section meeting 2006 in Orlando Florida, during school vacations, with discounts for the parks
    13. Next Board Meetings Tuesday June 7 (after parent info evening)

    Minutes of AYSO Regional Board Meeting 11/16/04
    Held at the home of Kathleen O'Connell
    Attending: Hossein Fassa, John Maltby, Ann Marie Variano, Jim Huvane, Debra Horvath, Katharine Swibold, Lindon Alexander, Jill Treutler, Tony Veronico, Bruce Campbell, Kathleen O'Connell, Paul Rode, John Sampaio, Jeanne Cappiello, John Sutherland, David Plotkin, Rachel Gumina, Ben Sands, Peter van der Heijden.
  • 1. Welcome. 6th Board Meeting 2004
  • 2. Board Changes RC is looking for initiative!
    - Resigned: Jorge Dopico, Steve Gomory
    - New: Ben Sands - Safety Coordinator; John Sutherland - Division Coordinator U12/U14/U16; David Plotkin - Division Coordinator U10; Rachel Gumina - Division Coordinator U8; John Maltby - Division Coordinator U5/6; Jill Treutler - Camp Coordinator; Jeanne Cappiello - Assistant Camp Coordinator.
    - Which board members did not get a Board Fleece yet?
  • 3. Fall Season 2004
    - last game 11/14; Dobbs Ferry Tournament 11/20+21
    - move the goals to storage 11/20 8am at Peabody (John Sampaio, Hossein (key), Jim Huvane, Ben, Peter) (new U5/U6 goals stolen from Franklin Field; more chains + locks needed + better discipline to store goals)
    - coaches game 11/25 (Thanksgiving) WI Lower 9-11
    - indoor/winter program? Charlie Minton approaching Pocantico
  • 4. Photoday 10/23-24 indoors was successful; rental fee gymnasium; photo's mailed 11/18
    - yearbook; 1st time in Spring; no cost to region; team photo's + text; chance to reach parents
  • 5. Coaches Dinner, February 5 (Barbara); deposit paid; invitations to follow; raffle (Lynda Fassa)
  • 6. Section 3 Meeting March 11-13, Hyatt Regency, Rochester, NY details to follow after next area meeting 12/7
  • 7. Spring Season 2005
    - no extra U16 team; fold probably 1x U8G team (Topaz) (no volunteers for 2nd team, rather bye)
    - extra program - getting better, still some issues
    - U8 no-goalie will be continued (no penalty, only direct free kicks, minimum distance on goal box line, with defenders allowed on goal-line inside goal)
    - dates (see calendar)
    - 4/3 = Game #1; 4/10; 4/17; 5/1; 5/15; 5/22; 6/5; 6/12
    - Area meetings 12/7 + 3/22
    - new equipment needed: Ben will inventory goal needs during winter; Hossein will supply more chain, locks, keys; referee equipment to be ordered; pins on order; orange paint needed
    - no evaluation, no trophies
    - 4 division coordinators as liaison between RC/Coach Administrator and coaches (U5/U6, U8, U10, U12/U14/U16)
    - looking for new fields: Hackley, Fordham, IBM, Kingsland Point Park - Peter & Hossein to investigate
    - parent/coach/referee/player behavior to be addressed ("problems outside the touchline"); see Sideline Etiquette and Simplified rules of the game
    - AYSO Field Day (BBQ, events, promotion, intra-regional soccerfest (by division))? Ideas to be developed
    - scolarships seniors?
  • 8. Registration 2005-2006 season
    - April 30 WI cafeteria; May 14 SHHS Cafeteria (Spring Showcase)
  • 9. Soccer Camp
    - new management Jill & Jeanne; August 8-12
  • 10. AYSO Academy + coach trainers
    - Academy format + signup to be re-determined; paid coach trainer?
    - coach trainers not replacement coach; involve coaches; trainers scheduled next Spring with option out available; feedback needed, otherwise too expensive (raise fees? only if value is "proven")
  • 11. Finances - okay (Lindon) & Fundraising - no report (Rebecca)
    - volunteer(s) to run snackstand on DeVries this Spring?
  • 12. Training
    - coaches' game Thursday 11/25, 9-11 WI (Thanksgiving)
    - certification levels coaches/referees/management - stricter enforcement, to be developed over winter
    - Tarrytown Spring coach clinic, March 19? (Bruce)
    - Area Super Camps: March(?)/August: Board/Management/Instructor; Coaches; Referees
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul/Tony)
    - recruiting more adult referees (ref is only authority on the field)
    - parent info evening? info at registration; entice people to come; mandatory to new soccer parents
    - develop more team parents
  • 13. Future events
    - regional/area CAP meeting (Jim Huvane)
  • 14. Open Discussion
  • 15. Next Board Meeting Tuesday March 8, 2005, 7:30pm

    Minutes of AYSO Regional Board Meeting 8/3/04
    Held at the home of Hossein & Lynda Fassa
    Attending: Hossein Fassa, John Maltby, Ann Marie Variano, Jim Huvane, Debra Horvath, Katherine Swibold, Lindon Alexander, Jill Treutler, Tony Veronico, Bruce Campbell, Jorge Dopico, Jim Leeper, Kathleen O'Connell, Paul Rode, John Sampaio, Peter van der Heijden.
  • 1. Welcome. 5th Board Meeting 2004
  • 2. Board Changes
    - Resigned: Sandy Sackman, Evey Mason, Katherine Swibold (as Camp Director), Richard Harbus, Gordon Swartz; any others?
    - New: Tony Veronico (Chairman National Referee Commission), Katherine Swibold (as Management Administrator), Ann Marie Variano (CVPA), Rebecca Scarpati (Fundraising chair)
    - Which board members did not get a Board Shirt yet?
  • 3. Registration 2004-2005 season
    - thanks to the team of 5 entering players & volunteers in eAYSO (613 players)
  • 4. Fall Season 2004-2005
    - uniform orders placed
    - date to prepare coaches' bags to be announced
    - RC (on vacation 8/19 - 9/1) will e-mail coaches tentative rosters before 8/19
    - date to move the goals from storage 8/28 (John Sampaio + friends)
    - 9/6 = Labor Day; 9/7 area schedule meeting; 9/9 coaches meeting (7.30 pm senior center)
    - 9/11 coach clinic 12:30-3:30 at W.I.
    - 9/12 1st game (9/19, 9/26, 10/3, 10/10, 10/17, 10/24, 10/31, 11/7, 11/14; total 9x)
    - NO practice but fields available: 9/25 Yom Kippur; 10/9 Columbus Day)
    - AYSO Academy starts September 19
    - Coaches' game: 10/9 (Columbus Day weekend) 10am-noon, W.I. Lower
    - 10/23-10/24 Photoday - W.I. Gymnasium (1 week later due to Columbus Day weekend)
    - New equipment needed: U-5 goals; line-paint. Goal repairs before new season (Jorge)
  • 5. National Games 7/5 - 7/13, Lancaster, CA
    - 15 boys U19, with coach Jim Huvane, Carter Sackman and Anthony Scarpati did very well
  • 6. Soccer Camp 8/9 - 8/13/04
    - ProExcel (NOGASoccer) at WI: 95 players, 8 coaches; Wednesday 6:30-8 parents/coaches welcome (cleats, shinguards, water)
    - Camp Director position open for 2005
  • 7. Training
    - Area Super Camps: 7/31 Board/Management/Instructor; 8/6-8/8 Coaches; 8/13-8/14 Referees
    - Coach clinic 9/10-9/11 (12:30-3:30 at W.I.) details to follow (Bruce)
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul)
    - parent info evening 9/14 Senior center 7.30-9pm for new and interested parents; Jordan, Peter + meet the board (parent handbook)
    - coach trainers - format; signup; need to raise money
  • 8. Future events
    - Fundraising Committee goals (coach trainers + scholarships + equipment)
    - regional/area CAP meeting (Jim Huvane)
    - intra-regional soccerfest (by division)
  • 9. Open Discussion
  • 10. Next Board Meeting Tuesday September 21, 7:30pm

    Minutes of AYSO Regional Board Meeting 6/15/04
    Held at the home of Hossein & Lynda Fassa
    Attending: Debra Horvath, Ricardo Gonzalez, Jim Huvane, Jordan Becker, Kathleen O'Connell, Paul Rode, Lindon Alexander, Jill Treutler, Bruce campbell, Jorge Dopico, Hossein Fassa, Jim Leeper, John Sampaio, Peter van der Heijden.
  • 1. Welcome. 3rd Board Meeting 2004 Spring Season - Our 25th!!
  • 2. Board Changes
    - Resigning: Sandy Sackman, Evey Mason, Katharine Swibold (as Camp Director), Richard Harbus, Gordon Swartz.
    - New: Tony Veronico (Chairman National Referee Commission), Katharine Swibold (as Management Administrator)
    - Open: CVPA, Camp Director, Fundraising Chair, assistant Fields Director; know any candidates?
    - 7/31 Board & Staff Supercamp; 8/6 or 8/13 Safe Haven
  • 3. Spring Season 4/17 - 6/20
    - 1 week left; coaches pick up trophies
    - move the goals to storage 6/26 at 8:am (meet at Peabody) + get key for WI gate
  • 4. Registration 2004-2005 season
    - discount was till 5/31
    - team of 5 volunteers entering players (approximately 550 at this time)& volunteers in eAYSO
  • 5. Fall Season 2004-2005
    - extra/supplemental games meeting 6/28
    - uniform people want to receive order by end of June
    - Tuesday 8/3 + 8/10 preparing coaches' bags
    - 8/9 team formation/field schedule to AD & AS (9/6 = Labor Day)
    - 9/7 area meeting; 9/8 coaches meeting (7.30 pm senior center)
    - 9/12 1st game (9/19, 10/3, 10/10, 10/17, 10/24, 10/31, 11/7, 11/14; total 9x)
    - 10/15-10/16 Photoday - indoor
    - Some parents had proposed a Fall-only season; which was unanimously voted down
    - new equipment needed? Repairs? Line paint?
  • 6. National Games 7/5 - 7/13, Lancaster, CA
    - U19B, coach Jim Huvane; concession stand (Jim/Jill); 14 players? pins
  • 7. Soccer Camp 8/9 - 8/13/04
    - ProExcel (NOGASoccer) at WI (Peabody as backup due to roof reconstruction gym @ WI)
    - Camp Director position open for 2005
  • 8. Training
    - Area Super Camps: 7/31-8/1 Referees; 8/6-8/8 Coaches; 8/14 Board/Management/Instructor; stricter rules on coaches that are not certified!
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul)
    - parent info evening 9/14 Senior center 7.30-9pm for new and interested parents; Jordan, Peter + meet the board (parent handbook - feedback?)
    - coach trainers - format; signup; need to raise money
  • 9. Fundraising
    - looking for chair for a Fundraising Committee (led by someone with marketing or fundraising background) to state fundraising goals (coach trainers + scholarships + equipment) + organize and lead committee
  • 10. Open Discussion
    - Jim Huvane to get info for regional/area CAP meeting (30 kids U12+up @$100, region to provide classroom + fields) showed no interest from coaches; we'll try again next Fall
    - intra-regional soccerfest to be organized by division? No-one to organize it yet.
    - An unfortunate run-in made one of our U14G goalies end up in the hospital with a partly lacerated liver on 6/13
    - Reynolds complained again twice on 6/13
    - Level 3 sexoffender Nick Puner lives in our region; schools gave out info
  • 11. Next Board Meeting Tuesday August 31, 7:30pm (1 week before new season?

    Minutes of AYSO Regional Board Meeting 4/20/04
    Held at the home of Hossein & Lynda Fassa
    Attending: Ricardo Gonzalez, Jim Huvane, Debra Horvath, Katharine Swibold, Jill Treutler, Hossein Fassa, Peter van der Heijden.
  • 1. Welcome. 3rd Board Meeting 2004 Spring Season - Our 25th!!
    Which board members did not get a Board Shirt yet (who was not at the dinner?)
  • 2. Spring Season 4/17 - 6/20
    - First weekend went okay (except for a fractured his wrist)
    - Registration for Spring-only was closed April 10. We can no longer re-order the current style uniforms (U12G, U14B and U16C were "closed" divisions)
    - Extra program commences 4/24 (no U14G; U12B+U11B combined)
    - portapotties at Penny bridge; promised from week 2 at Peabody & WI
    - VIP new generation buddies
  • 3. Registration 2004-2005 season
    - 1st = 4/24 WI Cafeteria 11-2
    - 2nd = 5/8 Spring Showcase @ High School Cafeteria 11-2
    - volunteers needed as of 10am (wear board shirt)
    - forms (volunteer + kids currently in program)
    - discount rates till 5/31
    - copies handbook 2004-2005 - changes by Peter; Spanish version (Ricardo)
    - cleat exchange (Jill); used clothing (Ricardo - La Pampa)
    - scholarship/donations appreciated
    - instructions & access for registrars (Peter)
    - Minimum age has been lowered to 4 (child has to be born before 7/31/2000) - U5 pilot + vote at NAGM
    - Wolfpack (Football, scheduled at same time/location) will be asked to move to the gymnasium
  • 4. Fall Season 2004-2005
    - 8/9 team formation/field schedule to AD & AS (Area Scheduler)
    - Mid August prepare team materials (9/6 = Labor Day)
    - 9/7 area meeting; 9/8 coaches meeting (7.30 pm reserve senior center)
    - 9/12 1st game (9/19, 10/3, 10/10, 10/17, 10/24, 10/31, 11/7, 11/14; total 9x)
    - Photoday 10/16 + 10/17 (week 5). Indoor back-up facility to be scheduled.
  • 5. National Games 7/5 - 7/13, Lancaster, CA
    - U19B, coach Jim Huvane - team registered? concession stand (Jim/Jill - Maurice Nasrallah?)
  • 6. Soccer Camp 8/9 - 8/13/04
    - ProExcel (NOGASoccer) at WI (Peabody as backup due to roof reconstruction gym @ WI)
    - Camp Director position open for 2005
    - Sleepy Hollow Rec. has competing program week of June 28
  • 7. Training
    - Area Super Camps: 7/30-8/1 Referees; 8/6-8/8 Coaches; 8/14 Board/Management/Instructor
    - coaches' game Saturday 5/8 3-5pm WI (no interference with extra games - Wiz of Oss) - ref?
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul)
    - first aid course (Ricardo/Jorge)
  • 8. Fundraising
    - looking for chair for a Fundraising Committee (led by someone with marketing or fundraising background) to state fundraising goals (coach trainers + scholarships + equipment) + organize and lead committee
  • 9. Open Discussion
    - Jim Huvane to get info for regional/area CAP (Complete Athlete Program) meeting (30 kids U12+up @$100, region to provide classroom + fields), Jim Huvane to follow-up on handouts to U14 & U16 teams.
    - intra-regional soccerfest to be organized by division?
    - Jordan reported on scholarship program for graduating senior in Ossining (kids working for AYSO as buddy, coach, referee etc.) ranging from $100-$500 for a total of $1500-$2000. Katharine to take initial lead to implement similar program.
    - Youth volunteers is for coaches age 12 through 18 and referees age 10 through 18; so volunteers age 10 and older can select a Username and Password on eAYSO.
    - Participation in June 6 Street Fair voted down.
    - Hossein to check with Kathleen about participation in trainer program. If not enough demand, then it will be scaled down next season
  • 10. Next Board Meeting Tuesday 6/15/04 7:30pm (before last game of season)

    Minutes of AYSO Regional Board Meeting 3/25/04
    Held at the home of Hossein & Lynda Fassa
    Attending: Debra Horvath, Hossein Fassa, Jill Treutler, Jim Huvane, John Maltby, John Sampaio, Jorge Dopico, Peter van der Heijden, Richard Harbus.
  • 1. Welcome, 2nd Board Meeting 2004 Spring Season - Our 25th!!
  • 2. Upcoming changes in the Board (to be implemented over the next months)
    - Ricardo Gonzalez - Assistant Extra Program Director
    - Jorge Dopico - Safety Director
    - Open board positions: Child & Volunteer Protection Advocate (CVPA); Fundraising chair; Management Administrator, Camp Director (2005)
  • 3. eAYSO, get a username & password and familiarize yourself! Efforts are being made between several regions in Area 3T to share experiences.
  • 4. Coaches Dinner on 2/28 at Tappan Hill went very well. Attendance of 140 people. Raffle organized by Lynda Fassa raised $1020.
  • 5. Spring Season 4/17 - 6/20
    - U12G, U14B and U16C are "closed" divisions
    - Area 3T scheduling meeting (U10 and up) on 3/23. Schedule should be live 3/28 on area website. Area Guidelines are in effect for U10-U16.
    - Fields (U8 Peabody only (field free after 4pm); U10 Pennybridge & WI Upper; U12 mainly Pocantico; U14/U16 WI Lower; artificial turf may be coming to SHHS & Peabody) see article.
    - Coaches' Meeting Tuesday 3/30, 7.30pm senior center (sign up for practice slot)
    - Return goals to fields Saturday 4/3 (8am at WI Lower: John S., Richard, Hossein, Jim, Ricardo, Peter)
    - check coaches keys' for goals (Hossein, Peter)
    - 4/18 Game #1; 4/25; 5/2; 5/16; 5/23; 6/6; 6/13; 6/20; first practice possible 4/10 (Easter weekend)
    - Note: 5/8 registration(11-2)/Coaches' game (3-5pm)/Mother's day/Wiz of Oss
    - Extra program commences 4/24 (proposal about extra program payment accepted; Ricardo AEPD)
    - portapotties at Peabody & WI (shared with TUFSD)
  • 6. Registration 2004-2005 season - volunteers needed
    - 1st = 4/24 WI Gymnasium 11-2
    - 2nd = 5/8 Spring Showcase @ High School Cafetaria 11-2
    - forms (volunteer + kids currently in program)
    - copies handbook 2004-2005 - changes by Peter; Spanish version (Ricardo/Evey); printed by the Sackmans
    - signs (Signstop - N. White Plains, Hossein)
    - distribution forms at schools etc.
    - inventory (Hossein/Peter) coach/ref stuff (Paul needs corner flags) - sale at AYSO store till 3/31
    - cleat exchange (Jill); used clothing (Ricardo)
    - entertainment (Metrostars; reception 3/31) - Neil?
    - scholarships available/donations appreciated
  • 7. NAGM (National Annual General Meeting) 5/28-5/31 Phoenix, AZ
  • 8. National Games 7/5 - 7/13, Lancaster, CA
    - U19B, coach Jim Huvane - team registered? concession stand (Jim/Jill - Maurice Nasrallah?)
  • 9. Soccer Camp 8/9 - 8/13/04
    - ProExcel (NOGASoccer) at WI (Peabody as backup due to roof reconstruction gym @ WI)
    - Camp Director position open for 2005
  • 10. Training
    - Area Super Camps (report): 3/6 Board/Management/Instructor; 3/12+3/13 Referees; 3/19-3/21 Coaches; next chance this weekend or August
    - coaches' game Saturday 5/8, 3-5pm WI (note schedule extra games!) Ref needed
    - proposal for "Laws of the Game" class for coaches (Bruce/Paul)
    - proposal for first aid course (Ricardo/Jorge)
  • 11. Fundraising
    - looking for chair for a Fundraising Committee (led by someone with marketing or fundraising background) to state fundraising goals (coach trainers + scholarships + equipment) + organize & lead committee
  • 12. Open Discussion
    - Lindon to prepare new signature cards for bank accounts (Katherine to sign)
    - invitation to march in St. Patrick Day's Parade 3/14 - may be positive; forgotten to be forwarded to coaches
    - Jim Huvane to get info for regional/area CAP meeting (30 kids U12+up @$100, region to provide classroom + fields); check with Rod Mergardt & Sandy
    - intra-regional soccerfest to be organized by division; who will organize it?
    - students to assist with lining fields: community service! (John/Richard)?
  • 13. Next Board Meeting Tuesday 4/20/04 7:30pm (short meeting, preparation for registration)

    Minutes of AYSO Regional Board Meeting 2/4/04
    Held at the home of Hossein & Lynda Fassa
    Attending: Peter van der Heijden, Hossein Fassa, Kathleen O'Connell, Sandy Sackman, Paul Rode, Bruce Campbell, Lindon Alexander, Debra Horvath, Ricardo Gonzalez, Jim Huvane, Katharine Swibold, Richard Harbus, Evey Mason, Jordan Becker

  • 1. Welcome. First Board Meeting with new RC - 2004 Spring Season - Our 25th!!
  • 2. New Board:
    Peter van der Heijden - RC & Webmaster (+ area + section webmaster, area VIP Director)
    Hossein Fassa - ARC & Coach Administrator
    Kathleen O'Connell - Assistant Coach Administrator
    Sandy Sackman - ARC & Coach Trainer
    Paul Rode - Referee Administrator
    Steve Gomory - Assistant Referee Administrator
    Jim Leeper - ARC & Extra Program Director
    Bruce Campbell - Chief Instructor (+ section Referee Director of Instruction)
    Lindon Alexander - Treasurer & Secretary (+ area Supercamp Coordinator)
    Anthony Scarpati - Auditor
    Debra Horvath - Registrar
    Ricardo Gonzalez - Safety Director
    Jorge Dopico - Child & Volunteer Protection Advocate (CVPA)
    Jim Huvane - Complete Athlete Program (CAP) Director
    Katharine Swibold - Camp Coordinator
    John Maltby - VIP Director
    John Sampaio - Fields Director
    Richard Harbus - Assistant Fields Director + Photoday Coordinator
    Barbara Turk - Special Events Coordinator
    Jill Treutler - Fundraising & Cleat exchange Coordinator
    Evey Mason - Team Parent Coordinator
    Gordon Swartz - Chair Dispute Resolution Committee (+ section CVPA)
    - Area 3T: Jordan Becker - Area Director
    - Section 3: Bill Hummell - Section Director
    - Region 3T220: 2003 platinum region award (due to Jordan Becker)
    - Area 3T: 2003 platinum area award (due to Bill Hummell)
  • 3. eAYSO
    - 45 out of 125 coaches and 1 boardmember have not registered yet on www.eayso.org
    - National was notified to delete double/triple entries for current coaches/board members
  • 4. Fall Season
    - coach trainers worked well
    - spectator lines worked well
    - additional field sites: may be at Kingsland Point Park and Peabody; to be investigated
  • 5. Coaches Dinner 2/28 Tappan Hill
    - invitations mailed 2/4 by Barbara ((assistant) coaches, board, schools+rec.dept, spouses)
    - raffle organized by Lynda Fassa ($5/ticket; $20/5 tickets)
    - Lindon Alexander Award - purchase award (dinntrophy.com)
    - coaches' photos to be distributed
  • 6. Section Meeting 3/5/13/14/99 2/13-2/15 Baltimore, MD
  • 7. Spring Season 4/17 - 6/20
    - U12G, U14B and U16C are "closed" divisions
    - 2/17 report changes in Fields and locations to AD (to be confirmed by Hossein)
    - 3/16 Area 3T scheduling meeting U10 and up
    - coaches' meeting Tuesday 3/30, 7.30pm senior center (to be confirmed by Hossein)
    - Return goals to fields (rent a truck)
    - 4/18 Game #1; 4/25; 5/2; 5/16; 5/23; 6/6; 6/13; 6/20
    - Note: 4/11 Easter; 5/8 registration(11-2)/Coaches' game (3-5pm)/Mother's day/Wiz of Oss
    - Extra program commences 4/24 (proposal about extra-payment by Jim Leeper to follow)
  • 8. Registration 2004-2005 season
    - 1st = 4/24 WI Gymnasium 11-2 (to be confirmed by Debra)
    - 2nd = 5/8 Spring Showcase @ High School Cafetaria 11-2 (to be confirmed by Debra)
    - forms to be ordered by Debra(volunteer + kids currently in program)
    - copies handbook 2004-2005 - changes by Peter; Spanish by Ricardo/Evey; printed by Sandy
    - signs (Signstop - N. White Plains)
    - distribution forms at schools etc.
    - inventory (Hossein/Peter) coach/ref stuff - sale at AYSO store
    - cleat exchange (Jill Treutler)
    - entertainment (Metrostars)?
    - donations appreciated
  • 9. NAGM (National Annual General Meeting) 5/28-5/31 Phoenix, AZ
  • 10. National Games 7/5 - 7/13, Lancaster, CA
    - U19B with coach Jim Huvane
    - board approved that the U19B team may run the concession stand (Jill Treutler)
    - U16B, U16G invitations were cancelled 2/3/04 (refund deposit)
  • 11. Soccer Camp 8/9 - 8/13/04
    - ProExcel (NOGASoccer) at WI (Peabody as backup due to roof reconstruction gym @ WI)
    - Camp Director position open for 2005
  • 12. Training
    - Area Super Camps (see area website calendar): 3/6 Board/Management/Instructor; 3/12+3/13 Referees; 3/19-3/21 Coaches
    - coaches' game Saturday 5/8 3-5pm WI (note schedule extra games!)
    - proposal for "Laws of the Game" class for coaches to be worked out
  • 13. Fundraising
    - looking for members for a Fundraising Committee (led by someone with marketing or fundraising background) to state fundraising goals (coach trainers + scholarships + equipment) + organize and lead committee
    - Concessions: Jill Treutler needs help (U19B team)
  • 14. Open Discussion
    - Lindon to prepare new signature cards for bank accounts
    - invitation to march in St. Patrick Day's Parade 3/14 - to be forwarded to coaches
    - Jim Huvane to get info for regional/area CAP meeting (30 kids U12+up @$100, region to provide classroom + fields)
    - intra-regional soccerfest to be organized by division
    - refs to "remind" coaches to put away goals after last game
    - students to assist with lining fields: community service!
  • 15. Next Board Meeting Tuesday 3/23/04 7.30pm

    Minutes of AYSO Regional Board Meeting 11/16/03
    Held at the home of Jordan Becker and Katharine Swibold
    Attending: Jordan Becker-Regional Commissioner, Katharine Swibold-Professional Clinics Coordinator, Peter van der Heijden-Assistant RC, Webmaster and VIP Director, Paul Rode-Referee Administrator, Hossein Fassa-Fields Director, Lindon Alexander-Treasurer, Debra Horvath-Registrar, Jill Treutler-Fundraising Coordinator, Jim Leeper-Extra Program Director, Jim Huvane-CAP Coordinator and John Sampaio-Fields Volunteer.

  • Jordan Becker announced that approximately 700 active players were registered. He informed the Board that Bill Hummell, former RC and current AD, had been appointed as the new Section Director, subject to expected confirmation by the National Board of Directors. Jordan also requested that all Board Members who had not yet done so register with eAYSO to obtain appropriate access.
  • There was a brief discussion of the proposed Area Guidelines, and the effect that they would have if accepted by the Area Board. Our Region has voted in favor of the guidelines, with some reservations.
  • The Section Meeting, held jointly with Sections 5, 13, 14 and 99, will be on February 13-15, 2004 in Baltimore. All volunteers, and especially Board Members, are encouraged to attend to take part in the excellent training opportunities and the opportunity to learn more about how other regions operate. Due to a family commitment, Jordan Becker and Katharine Swibold will not be able to attend.
  • The NAGM will be held on May 28-31, 2004 in Phoenix, and the RC and Assistant RCs are encouraged to attend.
  • There was a discussion of the Regional Audit, and the Board's sense was that the financial controls in place were adequate. However, the Board will consider having a non-signatory reconcile the Regional bank statements, if possible.
  • The Board discussed the Fall Season, which had few serious problems. The Board was pleased with the continued improvement in the number and training of adult referees, as well as the continued development of the youth referee program, the coach training, both in-house and at the Area Supercamps, and the use of the Regional trainers to assist coaches. We will investigate the use of the trainers to hold training sessions for coaches during or before the Spring Season. The Board was also happy with the new field assignments and we will be looking into additional sites for future use.
  • The Board was not satisfied with the method of collecting Extra Program fees, and will attempt to come up with an improved system for the Spring. Also, the Board was not happy with the distribution of coach jerseys, coach shirts and Photo Day forms and will try to come up with improved systems in the future.
  • Off-season preparation was discussed, including the storage and securing of the Region's portable goals and nets.
  • Preparations for the Spring Season were discussed, and the Board agreed to further discuss specific plans for 2004-2005 Registration at the next meeting, including scheduling, AYSO's new "Mission 40/40" initiative and the ways to use eAYSO to the Region's advantage.
  • The Coaches' Dinner will be at Abigail Kirsch on February 28, 2004. All coaches, assistant coaches, Board Members, and adult referees and other key volunteers will be invited, along with a significant other. The Board agreed to extend invitations to the Superintendents of the Tarrytown and Pocantico Hills School Districts, the Tarrytown Athletic Director, and the Tarrytown and Sleepy Hollow Recreation Directors, along with significant others. We will attempt to have another fund raising raffle and bestow the Lindon Alexander Award at the dinner. Peter van der Heijden was authorized to have a "pizza party" for the VIP Buddies and Paul Rode was authorized to do the same for the youth referees, if he desired to do so.
  • The Board discussed fundraising ideas, including Jill Treutler's willingness to operate the TNT Baseball concessions on behalf of the Region. She will need more help this season. In addition, we discussed opportunities that might be available from Capri Sun and other sponsors.
  • There was discussion about pending RC succession, either at the end of the current term, or should there be a vacancy due to Jordan's possible election to replace Bill Hummell as AD. This will be discussed further at the next meeting.
  • Paul Rode suggested that the Area Extra Program Guidelines be amended to require that Extra teams provide a team referee. The Board will consider this at the next meeting.
  • The Board agreed that the next meeting would take place in January or February 2004, unless an emergency meeting to elect a new RC is necessary before then.

    Minutes of AYSO Regional Board Meeting 7/27/03
    Held at the home of Jordan Becker and Katharine Swibold
    Attending: Jordan Becker-Regional Commissioner, Katharine Swibold-Professional Clinics Coordinator, Peter van der Heijden-Assistant RC, Webmaster and VIP Director, Paul Rode-Referee Administrator, Hossein Fassa-Fields Director, Lindon Alexander-Treasurer, Sandy Sackman-Assistant RC and Coach Administrator, Debra Horvath-Registrar, Jill Treutler-Fundraising Coordinator, Kathleen O'Sullivan-Assistant Coach Administrator.

  • Jordan Becker advised that all members of the Board would be reappointed, if they wanted to continue. He also announced the appointment of Kathleen O'Connell as Assistant Coach Administrator and Evey Mason as Team Parent Coordinator.
  • All members of the Board were designated as the Nominating Committee to select nominees for Regional Commissioner for a term to commence at the end of the 2003-2004 Season.
  • Jordan Becker announced that Region had 635 players registered and expects more to register for the Fall season. However, we may not ultimately have as many players registered as a result of heavy recruitment from club soccer teams. Teams have been formed and uniforms ordered. Most teams have coaches, with a few gaps, and we need more assistant coaches.
  • The ProExcel Soccer Camp has 85 players registered, and we will be capping it at 105 this season.
  • Our U16 Boys and Girls, and a U19 Boys team have received invitations to the 2004 AYSO National Games in Lancaster California.
  • The Sections 3/5/13/14 Section Meeting will be held in Baltimore on February 13-15, 2004. Due to a family commitment, Jordan Becker and Katharine Swibold will not be able to attend. Jordan strongly requested that other Board Members try to attend to obtain training and represent the Region.
  • Jordan advised the Board Members to register with eAYSO, the new web-based AYSO computer system. We will soon be rolling this out to the rest of the Region.
  • The Board discussed the coming Fall season. The Board reconfirmed that we will try to have spectator lines at all of our fields, and the referees would attempt to keep spectators behind the lines. Board members will also take a proactive role in attempting to defuse disruptive behavior.
  • We will also be changing some of the field locations for certain divisions, based on field availability and attempts to best utilize the fields that we have.
  • The Region will also be making ProExcel trainers available to assist coaches during the season, and we will try to arrange for them to run weekly coaching clinics. Sandy Sackman will coordinate this.
  • Jordan informed the Board that the Area will be prohibiting cancellation of games when a team is concerned that it won't have enough players in order to give the available players (and the opposing team) the chance to play.
  • The Board discussed the upcoming referee, coach, instructor and management Supercamps and the great job that Sandy Sackman, Kathleen O'Connell and Paul Rode were doing to get registrants. Our Region had the most coaches signed up for the coach Supercamp. The Board also discussed in-house coach and referee training for those who could not make the Supercamps. The Board continues to encourage continuing education, both in-house and at Area and Section programs.
  • Paul Rode discussed the referee program. The Board agreed to extend the team referee program to the U8 Division.
  • The Board discussed the AYSO National Annual General Meeting, which was attended by Jordan Becker, Katharine Swibold, Lindon Alexander and Peter van der Heijden representing the Region, and Bill Hummell, as Area Director.
  • The Board discussed fundraising ideas, including Jill Treutler's successful operation of the TNT Baseball concessions on behalf of the Region. We discussed the possibility of having concessions at some soccer fields in the Fall.
  • The Board determined that it would prefer to hold Photo Day in the Fall.
  • The Board discussed the increasing recruiting by club soccer and possible responses to this situation.
  • The Board agreed to schedule a Coaches' Game in the Fall.
  • Jordan informed the Board that he had commissioned a new Regional logo to honor the Region's Silver Anniversary. We will be purchasing new pins and T-shirts to commemorate this exciting event.
  • The Board also discussed providing T-shirts to coaches, and seeking a sponsor or sponsors to defray the cost. Hossein Fassa, whose company sponsored the shirts last season agreed to sponsor them again, and would seek additional sponsors.
  • The Board adopted the Updated Standard Regional Guidelines as provided by AYSO National.

    Minutes of AYSO Regional Board Meeting 3/16/03
    Held at the home of Jordan Becker and Katharine Swibold
    Attending: Jordan Becker-Regional Commissioner, Katharine Swibold-Professional Clinics Coordinator, Ricardo Gonzalez-Safety Director, Jim Huvane-CAP Director, Peter van der Heijden-Assistant RC, Webmaster and VIP Director, Jim Leeper, Assistant RC and Extra Program Director, Anthony Scarpati, Regional Auditor, Paul Rode-Referee Administrator, Bruce Campbell-Chief Instructor, Hossein Fassa- Fields Director, Lindon Alexander-Treasurer, Sandy Sackman-Assistant RC and Coach Administrator, Gordon Swartz-Dispute Resolution Committee Chair, Debra Horvath-Registrar, Jill Treutler-Fundraising Coordinator,Bill Hummell-Area Director.

  • Jordan Becker advised that the Region had a record 718 players registered and expects more to register for the Spring season. However, we may not have room for all players who want to register for the Spring.
  • Jordan Becker advised the Board that Bob Balog had decided to resign as Fields Director, and that Hossein Fassa had agreed to replace him. The Board thanked Bob for his years of devoted service, and hoped that he will continue to help the Region. Jill Treutler has agreed to join the Board as Fundraising Coordinator and Anthony Scarpati has rejoined the Board as Regional Auditor.
  • The Board discussed the coming Spring season. The Board reconfirmed that we will try to have spectator lines at all of our fields, and the referees would attempt to keep spectators behind the lines. Board members will also take a proactive role in attempting to defuse disruptive behavior.
  • The Board discussed registration for the Fall season, including the institution of a Cleat Exchange, to be coordinated by Jill Treutler. The Board discussed ways to publicize registration. The Board decided not to allow presentations at registration that were not directly related to soccer or our regional business.
  • Jordan Becker informed the board that the region had three new Basic (Grade 5) instructors and three new youth Regional Referees, who passed the relevant courses at the recent Area Super Camps. Paul Rode informed the Board that additional volunteers had passed the Area Referee course. The Board continued to recommend encouraging continuing education, both in-house and at Area and Section programs.
  • The Board discussed the AYSO National Annual General Meeting, which will be attended by Jordan Becker, Katharine Swibold, Lindon Alexander and Peter van der Heijden representing the Region, and Bill Hummell, as Area Director. Discussions of the various proposals will take place at future Board meetings prior to Jordan Becker having to cast votes on behalf of the Region.
  • The Board discussed fundraising ideas.
  • The Board determined not to participate, at this time, in AYSO's "Suit Up" Program, which provides uniforms to other Regions in need, and to look at what more can be done to benefit the local community.
  • Peter van der Heijden informed the Board that he will be looking into bathroom and port-a-potty availability at the Region's fields.
  • The Board agreed to reinstitute the annual Coaches' Game, at a time and place to be announced.
  • The Board continued to explore the possibility of holding a "Soccerfest" in the future. Hossein Fassa agreed to head this effort.
  • The Board agreed that it would be a good idea to take steps to lessen tensions with the Ossining region resulting from various incidents over the years. Jordan Becker will contact the Ossining Regional Commissioner and suggest an Extra team soccerfest.
  • The Board discussed the coming Section Cup and 2004 National Games.
  • The Board discussed proposed Extra Program Guidelines. Jordan Becker agreed to modify the proposed guidelines to reflect the sense of the Board and circulate them for comments and approval.

    Minutes of AYSO Regional Board Meeting 11/12/02
    Held at the home of Jordan Becker and Katharine Swibold
    Attending: Jordan Becker-Regional Commissioner, Katharine Swibold-Professional Clinics Coordinator, Jorge Dopico-CVPA, Ricardo Gonzalez-Safety Director, Jim Huvane-CAP Director, Peter van der Heijden-Assistant RC, Webmaster and VIP Director, Paul Rode-Referee Administrator, Bruce Campbell-Chief Instructor, Hossein Fassa-Assistant Fields Director, Lindon Alexander-Treasurer, Sandy Sackman-Assistant RC and Coach Administrator, Gordon Swartz-Dispute Resolution Committee Chair, Bill Hummell-Area Director.

  • Jordan Becker advised that the Region had a record 705 players registered and expects more to register for the Spring season. However, we may not have room for all players who want to register for the Spring.
  • Jordan Becker advised the Board about (1) the status of a matter that arose as a result of an incident at an Extra program game in Ossining; (2) the status of a complaint raised by a homeowner who lives adjacent to the Washington Irving field; and (3) certain issues that relate to interregional cooperation and play.
  • The Board discussed the Section Meeting scheduled for January 17-19, 2003 in Warwick, Rhode Island.
  • The Board discussed finalizing the Regional Assessment Program form for submission to AYSO.
  • The Board discussed the Fall season including what was successful and what still needs to be improved.
  • The Board discussed the Spring season, including proposed registration dates, and a continued emphasis on sportsmanship and sideline behavior. The Board agreed to attempt to add spectator lines to all regional fields.
  • The Board discussed the Coaches' Dinner and agreed to invite certain community officials and other volunteers to the dinner.
  • The Board discussed that it would be valuable to the region to have more AYSO Instructors certified, and those that are certified to obtain more advanced certifications. This will permit us to do more in-house training without placing as much pressure on the existing Instructors. In addition, the Coach Administrator and Referee Administrator agreed to (1) identify volunteers who need to complete certification and (2) to encourage volunteers to continue to update and upgrade their training.
  • Peter van der Heijden informed the Board that he will be working, possibly with other volunteers, to improve the design of the regional website.
  • The Board discussed fundraising ideas, and the fundraising committee will try to set up a meeting to begin an organized fundraising program.
  • The Board agreed to approach a potential Regional Auditor. Jordan Becker agreed to follow up.
  • The Board agreed to explore the possibility of (1) reinstituting a "Coaches Game" in the Spring, and (2) holding a "Soccerfest" in the future.
  • The Board agreed to begin investigating the use of the Washington Irving School outside restrooms, and whether it would be feasible to guarantee portable restrooms at the other fields. The Board agreed that additional volunteers might be needed to move this issue along, in light of other pressing regional matters.
  • The Board decided to make an effort to have a Cleat Exchange at the Spring registrations.
  • Jordan Becker informed the Board that the Tarrytown School District is considering installing artificial turf on some of its fields, although it does not appear that this is imminent. The Board agreed that well maintained grass fields would be preferable, but that artificial turf might be preferable to overused and uneven fields.


    Last updated 4/30/2007
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